Transitioning from On-Premises to Oracle ERP Cloud

Transitioning from On-Premises to Oracle ERP Cloud

With over 60% of businesses (this number is still growing) now using cloud-based ERP rather than an on-premise ERP, the shift to Oracle ERP cloud is no more a question of “if” but a “when.” 

If you want your company to prosper in today’s fast-paced society, you must have an ERP that automates business processes. To effectively respond to changing market conditions and consumer demands, your ERP system must provide essential data, precise reporting, and quick analytics.

Modern cloud-based ERP systems such as Oracle Cloud ERP offer integrated security, convenient data access, and built-in reporting capabilities. This ERP has several advantages, including better insight into your organization’s data, security, and scalability. But where do you begin when it comes to transitioning to a cloud-based ERP? 

Read on to discover the when, why, and how of a smart transition from On-Premises to Oracle ERP Cloud.

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Recalling On-Premise ERP

When an Enterprise Resource Planning system is set up and operated on servers that are physically housed on an organization’s property, it is referred to as an on-premise ERP system. An organization can have total control over both the ERP system and its data while using on-premise ERP. Organizations with high levels of customization requirements or those with tight data security requirements usually select this kind of ERP system. 

Data security, system updates, and maintenance are under the umbrella of the organization’s system management responsibilities. An on-premise solution provides the security and control associated with leveraging your own IT infrastructure for integrating your employees, procedures, and systems.

Challenges in On-Premise ERP

When an organization implements an on-premise ERP for its employees, it comes with its own set of challenges both for the organization and its employees. Let’s explore the challenges ahead:

Cost

The setup of an on-premises system can be costly. First and foremost, you need to consider the up-front expensesassociated with installing and buying IT infrastructure. Following that, there are the expenses for storage, power usage, regular upkeep, and IT support. Constant large investments are also necessary for upgrading infrastructure. You need to pay for software licenses in advance, which cloud-based services usually include in their memberships.

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Internal Handling

Organizations using on-premise ERP must handle the infrastructure internally and implement the software on the organization’s servers. Although on-premise deployment gives you more control and choices for customization, maintaining, updating, and applying security updates to your system calls for dedicated resources.

On-premise ERP also requires specialized IT staff for system upkeep, updates, and troubleshooting purposes. Businesses need to allocate employees and funding for continuing assistance and upkeep, which can be time-consuming. 

Data Security

When using an on-premise ERP system, the organization is solely responsible for protecting its data. This includes having set up proper safety protocols, making sure that the system is updated on a regular basis, and managing backups. This provides the company with total control over what it stores, but it also means that data protection needs to be ensured, which calls for resources, knowledge, and diligence. 

Ineffective management of these components may expose the company to risk factors, such as data breaches. Therefore, before deciding on an on-premise solution, organizations need to evaluate their capacity to protect their data thoroughly.

No Remote Access

Since on-premise ERP systems are normally accessed through a local network, employees’ ability to use the system when outside the business’s premises may be restricted. In comparison, cloud-based ERP solutions offer more flexibility for remote work and travel because they can be accessed from any location with an internet connection.

Why Should You Transition to Oracle ERP Cloud?

One of the benefits of Oracle Cloud ERP-like platforms, the cloud can grow and securely support multinational enterprises, and the earlier you begin making the transition, the better. The experts at Onboard excel in assisting businesses in making the transition to industry-leading cloud solutions such as Oracle Cloud ERP, offering a comprehensive company overview and precise data that are essential for long-term strategic expansion. 

Compelling Reasons to Transition

The following compelling reasons would make your decision easier.

  • Increased Productivity: Employees can operate more effectively and adjust to change more rapidly when they have remote access to the cloud and can easily scale resources.
  • Better Performance: A cloud-based ERP gives employees on-demand accessibility to the platform, facilitating real-time collaboration, better project management, and user-friendly interfaces that improve efficiency and performance.
  • Remote Accessibility: Data entry, compilation, and collaboration are made feasible by cloud ERP systems, which are available from any device—laptops, cellphones, tablets—that has an internet connection and a browser. 
  • Easy Collaboration: A cloud ERP also makes it possible for important decision-makers to remain connected, whether on the move or after work hours, and it also makes it easier for companies to hire remote workers, which expands their talent pool.
  • Enhanced data security: According to study findings from the Cloud Security Alliance, 85% of businesses boosted their general data security strategy after evolving to the cloud.
  • Easy Customization: The customization of the cloud ERP solutions is managed by the vendor– it’s both seamless and cost-effective. No extra hardware hassles and ERP skill demands; it’s a swift and affordable journey to tailor a system that precisely fits your company’s needs.
  • Increased ROI: A study conducted by Nucleus Research shows that the ROI of Oracle Cloud ERP implementations is 4 times the ROI of implementation of On-premise ERP. 
  • Automation of Repetitive Tasks: In the absence of manual hassles, Cloud-based ERP solutions bring in automation, cutting through time-consuming tasks effortlessly. Plus, Oracle AI, the genius behind Oracle Cloud ERP, uses the power of AI and ML to make your workload easier.

On-Premise to Oracle ERP Cloud Migration

Transitions are always challenging. Here we are talking about transitioning from a physical setting to a virtual environment (a cloud setup). To ease the transition and save up your organization’s time and efforts, you should follow certain steps. 

Step 1:Make a Strategy

Every organization has a different cloud transition process. It may require a few weeks if you currently have an Oracle ERP on-premise. It may require more time to adapt completely, though, if you’re starting from scratch. Although every company’s transition to the cloud will be different, planning in advance will make the whole thing go more smoothly.

When creating your plan for the move to the cloud, you can carry out the following actions:

  1. Decide how it will be and how much of your company’s data will be cloud-based or hybrid.
  2. Automate data analysis and reporting backups.
  3. Provide training to your employees on how to make the most of any cloud-based EPM or solution.
  4. Continue planning throughout the setting up process.

Step 2: Setup KPIs

Determining KPIs in the planning phases can help you understand the effects on your company. The metrics you use to determine strategy before transition may depend on how your business operations run.

However, some examples of KPIs that provide assistance include the impact on the company, operational performance of the system, enhancements to the user experience, transition-related expenses, and transitional period.

Step 3:Data Preparation

Before transitioning to the cloud, it is essential that you make sure that the data that you secure is consistent. It is a given that the data your organization stores will be presented differently depending on the programs and reports it uses.

Before you make the transition, ensure that your data is in an identical format. In order to streamline this procedure and save time by not having to update hundreds of files manually, implement technology that can recognize various report types. 

Step 4:Automate Reporting

Custom reports are challenging to create and require IT expertise, which slows down the reporting process and increases the challenge of staying on schedule during period-end closure. Adopting technology reduces reliance on IT by allowing the accounting and financial departments to generate their own distinctive and personalized reports.

To cut down on manual edits and adjustments, explore your data thoroughly and establish a real-time interface with Oracle Cloud ERP. Just update the report to see the most recent data incorporated into your ERP, which will automatically update when new numbers are received.

Step 5:User Training

It is essential to train employees so they feel at ease engaging with Oracle Cloud ERP during the transition process. It can be challenging to adjust to the significant change of transitioning an on-premise ERP to the cloud, particularly when major departments and stakeholders are accustomed to cumbersome and time-consuming procedures that now function for them. 

One of the most significant risk factors associated with a major system shift is the decrease in efficiency during the transition. Providing your employees with expert training like the one offered by Onboard on how to make use of Oracle Cloud ERP and its advantages will ensure that they can start using it as soon as the organization finishes the transition.

During the transition, user training can: 

  • Maintain efficiency
  • Promote staff involvement in your cloud transition
  • Establish your independence and confidence when dealing with new platforms
  • Facilitate the cloud transition process

Ease Up the Oracle Cloud ERP Implementation

Transitioning from on-premises platforms to Oracle Cloud ERP is a significant transition, but it does not have to be overwhelming. Undoubtedly, cloud-based solutions are here to stay and will not be going anywhere.

In practical terms, the Cloud will only get more innovative as businesses continue to invest in and grow on this rapidly growing phenomenon. It’s time to think about how the Cloud may improve and streamline your business procedures while eventually saving you money. 

Create a plan to upgrade your ERP system if you’ve not already opted for cloud migrations. For assistance in transitioning from your on-premises ERP to the Oracle Cloud ERP, you can get in touch with the experienced team of training professionals at Onboard. We can help you at every stage by providing training of the Oracle Cloud ERP implementation process.  

FAQs About ERP Cloud Migration Projects

Q1. What is the difference between Oracle EBS and ERP cloud?

Oracle EBS solutions are offered via databases, servers, storage, and programs that are hosted on your local network. Oracle ERP Cloud services can be accessed online and can be shared via Oracle’s cloud infrastructure.

Q2. What is the biggest challenge of migration from on-premises to cloud ERP?

The biggest challenge in the transition from on-premise to cloud ERP is that it can be challenging and time-consuming to move massive volumes of ERP data from on-premise systems to the cloud solution. One major issue that organizations have to deal with is maintaining data security, integrity, and comprehensiveness throughout the process of transferring data.

Q3. What is the basic understanding of ERP systems?

ERP systems support automation and procedures in finance, HR, production, logistics, supply-chain services, acquisition, and various other departments. It is a comprehensive corporate management tool.

Q4. How can Onboard help in the transition?

Onboard is a platform that provides your employees with the ideal training, from the implementation of the Oracle cloud ERP to the upgrades, licensing, and every little upgrade. Onboard can provide your employees with essential training during this significant transition from on-premise to Oracle cloud ERP system.

Q5. Why move from on-premise to the cloud?

Cloud services offer significant scalability and adaptability for your data requirements. The cloud’s infrastructure makes it simple to scale up or down in response to occasions with high demand or slow demand. This lowers expenses and boosts efficiency by guaranteeing you only use and spend money on the resources you require.

Jordan Locke
Jordan Locke
Service and Delivery Manager

While Jordan was studying International Business and Politics in South Korea, he gained his first experience of teaching while working as an English teacher at the university. This is where he gained an insight into how valuable to the learner it can be to impart knowledge in a way thatis simple and accessible. He recognised these skills could be transferable to business systems training and hasn't looked back. Jordan has progressed with the business from developing and delivering a variety of training solutions to now taking on the role of Service and Delivery Manager, overseeing the operations of the business.

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